1. Delegation Poker Template(Excel)
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As a leader, you should always be on the lookout for candidates who would make good team leaders or managers one day.

Delegation Poker 5 years ago. Tools. 0 Many times there is not clarity about some hard decisions that Managers has to rule and many times there are some decisions that should be delegated (of course after gaining the truth). Delegation is not easy. Managers often fear a loss of control when considering to allow teams to self-organize, and creative networkers sometimes don’t know how to self-organize. A delegation board enables management to clarify delegation and to foster empowerment for both management and workers.

These are individuals who are confident, intelligent, and able to communicate well with others.

• A good manager can help these employees learn delegation skills, often without them even knowing about it, with these fun games and activities. Pick one or more candidates that you would like to teach delegation skills to, and ask them to help you put on a scavenger hunt for the rest of the employees.
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Managers should help their staff grow in their positions, and one vital skill to master to climb up the corporate ladder is delegation.

Some people innately possess the skills needed to delegate, while others must learn them.

A good manager can help these employees learn delegation skills, often without them even knowing about it, with these fun games and activities.

Scavenger Hunt

Pick one or more candidates that you would like to teach delegation skills to, and ask them to help you put on a scavenger hunt for the rest of the employees.

You should assign them all the steps of the preparation, such as picking teams, preparing materials for the hunt, explaining the directions to the participants, and picking rewards for winners.

These are all duties that managers have to continuously conduct in the workplace.

Assigning particular tasks to groups of staff depending on their strengths and weaknesses; preparing tasks and projects to delegate; providing instructions as to how to complete the tasks and projects; and rewarding staff for good work.

Depending on how well your candidates do on this task will give you insight about how they might fare as future leaders one day.

Legos

This is an easy activity that doesn’t require a lot of time or setup.

Create a shape out of Legos, not making it too difficult or too easy to replicate.

Depending on the size of your team, allow staff to participate as individuals or groups, giving each team the Lego pieces required to replicate the model.

Pick a person that you would like to improve their delegation skills to be the leader.

Provide this model to the leader, and ask him to stand in front of the others with their back to them, hiding the Lego piece.

The goal of this exercise is for the leader to explain to others how to replicate the model.

This activity helps those learning to delegate communicate via precise and clear language, as well as use a step-by-step approach to help others understand what is required, which is imperative for all leaders.

Delegation Poker Template(Excel)

Although the concept of learning any new skill does not sound fun, creating games or fun activities that teach delegation skills can be an enjoyable, yet useful process.

Many thanks

Mark Williams

Head of Training and Development

(Image from Dollarphotoclub)

Many times there is not clarity about some hard decisions that Managers has to rule and many times there are some decisions that should be delegated (of course after gaining the truth).

If you have to coach managers one of the suggestions is to delegate any decisions in order to get more time to dedicate to coach their employees.

I found this amazing exercise called “Delegation Poker” in Management 3.0 written by Jurgen Appelo.

The following statement were extracted from Management 3.0

“Delegation often comes down to either “I do it” or “You do it.” But there are really Seven Levels of Delegation. Use Delegation Poker to make clear who’s responsible for what and to what level. This is a method where you can encourage employee engagement through controlled self-organization and clarified value and decision-making.

How do we play Delegation Poker?

Each team plays this game differently, so you can follow some of the more common rules we’re sharing here or you can make up your own. It’s all about organizing how you and your team look at delegation and self-organization.

Start by making a list of pre-defined cases or situations in which you want to create a delegation policy, establishing who has what influence. This can range from project design and authority to hiring new team members.

Team members should be organized in groups of three to seven people. Each teammate gets a set of cards numbered 1 through 7, signifying the Seven Levels of Delegation (see below.)

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Team members will repeat the following steps for each pre-defined case:

1. One person picks out a situation to read aloud OR he tells a story from personal experience.
2. Each player chooses one of the seven delegation cards privately, reflecting on how she would delegate the decision in that particular situation.
3. When all players have decided, they reveal their selected cards.
4. Everyone earns points according to the value of their selected card, except the players that are the “highest minority” (see below).
5. Let the people with the highest and the lowest cards explain the reasoning behind their choices.
6. You can then create a Delegation Board to show the results of your consensus.”

I used this exercise with a Product Owner, and stakeholder and a couple of Scrum Masters in order to decide many decisions such as: “Interaction between Stakeholders and Scrum team members”. I know you should think: easy. Stakeholders only have to communicate with team members through Product Owner but I ran into missing Product Owners so it is good to know what is the boundary of this way of communication.

To sum it up, this exercise is a great tool to change the behaviour of command and control. Every manager should delegate tasks time to time to get more time to do more important tasks.